Expense tools

Claim it, and be able to show your work.

Four free tools for tracking and claiming what a trip or a purchase actually cost: mileage, per-diem, and a full expense report either generated for you or printed blank. No account, no upload — everything runs in your own browser.

Reviewed 2026-08-11

Mileage calculator

Multiple trips, tiered per-mile or per-km rates, and passenger or toll add-ons — you supply the rate, we do the arithmetic.

Per-diem calculator

Multiple trip days, partial-day and first/last-day percentages, and meals-provided deductions, added up honestly.

Expense report generator

Reimbursable and billable flags, mileage and per-diem subtotals, tax, and a printable claim sheet ready to submit.

Expense report template

A blank printable expense report, plus a plain-English guide to what belongs on one and which receipts to keep.

The number is easy. The record is the work.

Working out what a trip or a day away is worth takes a second. What actually gets you reimbursed — or gets your accountant to accept the claim — is a record with a date, a rate, and a total that adds up. The mileage and per-diem calculators here do the arithmetic honestly and disclose exactly how, but neither one knows your country's or employer's published rate; that's yours to supply and keep current.

Once you have those totals, the expense report generator rolls them in alongside ordinary line items, flags what's reimbursable versus billable to a client, and totals it into a printable claim sheet. The template is the same document blank, for anyone who'd rather fill one in by hand, plus a plain guide to what belongs on it and which receipts to keep.

Questions

Do these tools know my country's mileage or per-diem rate?

No. Mileage and per-diem rates are published figures that change and differ by country, employer, and sometimes by role — you supply the rate, the calculator does the arithmetic. Neither tool looks one up or checks it for you.

What's the difference between the expense report generator and the template?

The generator does the arithmetic for you — enter line items and it totals reimbursable and billable amounts, mileage and per-diem subtotals, and tax. The template is a blank printable sheet plus a plain-English guide, for anyone who wants to fill one in by hand or adapt the layout.

Can I claim mileage and per-diem in the same expense report?

Yes — work out each amount on its own calculator first, then enter the totals as line items in the expense report generator. It keeps mileage and per-diem in their own subtotals rather than mixing them into ordinary expense lines.

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